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Privacy Policy

Privacy Policy

Privacy statement and information, in accordance with article 13 of the GDPR

General

Thank you for visiting our website and showing an interest in our services. As a user of our website, we take the protection of your privacy very seriously and we strictly uphold the legal data protection provisions on collecting, processing and using data. This applies in particular to the processing of your personal data.

The data controller’s name and contact details

XELIS GmbH 
Robert-Bosch-Straße 5
88677 Markdorf

T + 49 (7544) 9 34 02-10
info(at)xelis.de
www.xelis.de

The data protection officer’s contact details

Dipl.-Wirt.-Ing. Oliver Baldner
Tel: +49 (5221) 777-987
E-mail: datenschutz(at)avanco.de

 

Purposes and legal basis for the processing of personal data:

 

Purposes for processing Legal basis
To bring the data controller in contact with visitors to our website who use our online contact form Article 6, paragraph 1, lit.b of the GDPR (required to fulfil the pre-contractual measures)
The evaluation of user behaviour using Matomo Article 6, paragraph 1, lit. f of the GDPR (the data controller’s legitimate interest)
The processing of technical information, in order to optimise the availability of services and the appearance of website information retrieved by the visitor on their end device. Article 6, paragraph 1, lit. f of the GDPR (the data controller’s legitimate interest)
Use of the map service “Google Maps” Article 6, paragraph 1, lit. f of the GDPR (the data controller’s legitimate interest)
Execution of external codes in the JavaScript framework “jQuery” Article 6, paragraph 1, lit. f of the GDPR (the data controller’s legitimate interest)
Controlling the website and the appropriate process design during the use of cookies Article 6, paragraph 1, lit. f of the GDPR (the data controller’s legitimate interest)

In the safeguarding of the data controller’s legitimate interests and in accordance with article 6, paragraph 1, lit. f of the GDPR, if your personal data is processed, our legitimate interests are the constant analysis and improvement of the website and the optimisation of user-friendliness. If technology is used to measure reach, this will be discussed separately in the privacy statement and you will have the opportunity to object. Our legitimate interest in reach measurement is the analysis, optimisation and economic operation of our website.

Categories of personal data for processing

When using our website, the following data is processed for organisational and technical purposes:

  • The visitor’s IP address
  • The names of the pages retrieved
  • The date and time of access
  • The name of the browser used
  • The name of the operating system
  • The name of the search engine or external link
  • The name of the data downloaded

If you transmit data using our online form, the personal data provided by you for fulfilling the relevant purposes will be processed.

If you have not objected to the use of tracking by Google Analytics or the use of cookies, we will analyse your use of the website. This includes:

  • the pages retrieved
  • the bounce rate
  • the length of stay on each page

The user’s identity is not made known to us, nor do we employ any measures in order to obtain such information by other means. We analyse this technical data anonymously and solely for statistical purposes, in order to further optimise our website and to present our content in a more attractive manner. This anonymous data is stored separately from personal information on secure systems. Your personal data and privacy are therefore always protected.

Recipients of your personal data

Transmission of your personal data to third parties will only take place upon receipt of your consent or if legally permissible. Transmission of your personal data to authorised state institutions and authorities will only take place within the framework of the relevant laws or if we are obligated to do so following a court ruling. Our employees are sworn to confidentiality and must uphold the provisions of the laws on data protection. For the technical provision of services, we use the following companies to process data on our behalf. These are:

Contractor Service rendered
OK InterNetworking GmbH & Co. KG, Konrad-Zuse-Weg 15, D-33415 Verl Hosting the website. Rental and operation of virtual servers in the form of order processing, in accordance with article 28 of the GDPR
Matomo Webtracking using Matomo

Subscription to the newsletter

If you have subscribed to our newsletter, we use your email address and other voluntary personal details in order to send you our newsletter on a regular basis. To receive our newsletter, it is sufficient to provide your email address.

At the end of each newsletter you will find a link, which allows you to amend your data at any time or cancel your subscription. Similarly, you can cancel your subscription by contacting us using the contact details provided in our legal notice.

Use of cookies

This website uses so-called cookies. This involves the use of small text files, which are sent from our servers to your browser and stored on your computer’s hard drive. These do not store personal data but instead use an individual pseudonym. This information is used to recognise you when navigating our pages and it makes navigation simpler.

You can adjust the settings on your browser so that you are informed about the use of cookies. This ensures the transparent use of cookies. Alternatively, you can use the website without cookies. You can preset this on your browser. Please be aware that some of the website’s functions may be partly or completely disabled as a result. 

Matomo traffic analysis

This website uses the open source software Matomo for the statistical analysis of visitor access. The analysis of traffic to AVANCO GmbH takes place in accordance with the provisions of the Independent Centre for Privacy Protection Schleswig-Holstein (ULD).

The data collected by Matomo, which is always anonymised, is used to improve our content. Your IP address will be shortened and stored without the final octet. This allows us to see from which network a request originates and not from which device.

In connection with traffic analysis, it is necessary to store a so-called “cookie” on your computer. The information generated by the cookie about how you use our services is not passed on to third parties and it is only processed for the above-mentioned purposes.

If your browser supports “do not track” technology and you have activated this function, then your visit will automatically be ignored. Otherwise, you can object to the storage, processing and use of data at any time by activating the statement of objection below. In this case, a so-called opt-out cookie will be stored on your browser, which prevents Matomo from collecting data. Please be advised: if you delete this cookie, then our system will no longer recognise your objection and you will need to reactivate it.

 

Use of external services

Our website uses content from third parties. This may include videos, fonts or scripts. The relevant purposes and the legal basis for using this content is discussed in the section “Purposes and legal basis for processing personal data”. To present third party content, it is technically necessary to transmit your IP address to the relevant third party. We have no influence over how the respective third party uses your personal data. In the following, we will, however, provide an overview of all the third party services used on this website. If available, we will also provide the relevant link to the third party’s privacy statement so that you can read about how your personal data is processed and, if possible, object to such processing.

External service Privacy statement Option to object
Maps provided by the third party service “Google Maps”, Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. www.google.com/policies/privacy/ www.google.com/settings/ads/
External code “jQuery” from the JavaScript-Framework, provided by the third party jQuery Foundation, jquery.org

Links to other websites

Our website contains links to other websites. We have no influence over whether their operators will uphold the data protection provisions. Despite the careful monitoring of content, we bear no liability for content on external links. The operators of the linked websites are solely responsible for the content on these sites.

Your security

We protect your data from unauthorised access, loss, manipulation or disruption by using a range of technical and organisational measures. Our security measures are constantly updated to match technological developments. All communication between your end device and our service is always encrypted. This applies to the download of documents, information that we provide on our website and information that is provided to us via contact forms or application forms.

Retention period

The personal data that you have provided to us is automatically deleted as soon as the processing purposes have been met. In particular the following retention periods apply:

Categories of stored data Deletion deadline
Technical data and records to backup the website 6 months
Web tracking data At the time of web tracking, your IP address is anonymised by deleting the final octet. Throughout the rest of the analysis, no personal data is processed.
Content which you have provided via the contact or application forms. The retention periods for this content depend on the type of information transmitted and their respective legal retention periods. If an application that we have received does not lead to the conclusion of a work contract, this data will be deleted automatically 6 months after the application process is complete. If you, within the remit of your data subject rights, request the data to be deleted at an earlier date, the data will be deleted immediately.

Data subject rights

You retain the right to be informed at any time of personal data that we have stored about you. Furthermore, in accordance with articles 16 to 20 of the GDPR, you have the right to amend incorrect data, the right to delete your personal data, the right to restrict the processing of your personal data and the right to data portability.

Right to revoke consent

You retain the right to revoke your consent at any time. The revocation has immediate effect for the future. The legality of any consent given to processing until the point of revocation remains unaffected.
Right to appeal

If you believe that the processing of your personal data is in violation of the GDPR, you have the right to appeal to a supervisory authority. 

Provision of your personal data

Personal data concerns information about your identity. This includes details such as your name, address, telephone number or email address. It is not necessary to provide personal data in order to use the website’s content. In certain cases, however, we require your name and address, as well as other details, so that we can render the services that you have requested.

This applies, for example, to the use of our contact form, the transfer of any information, answers to individual questions or the use of our forms for online applications. We will inform you where this is necessary. Moreover, we only store and use data which is either voluntarily or automatically made available to us. If you use consultancy services, then generally only the data which is necessary to render the services will be required. If we need more information from you, this is to be provided voluntarily. The personal data provided by you will only be used for the purposes discussed.

Changes to the privacy policy

We reserve the right to amend the security and data protection measures at any time, in particular if this is required due to technical developments. In such cases, we will adjust our data protection information accordingly. Please ensure that you follow the current version of this privacy policy.

Questions, suggestions, appeals

If you have further questions on the data protection information and the processing of your personal data, you can contact our data protection officer directly by using the contact details above.


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